Article updated 12/9/24
Boston’s mix of history and progressive ideals makes this east coast city an attractive place to hold your corporation’s next off-site, annual meeting, conference, or convention. From the Seaport to Cambridge, Boston’s metro area gives off a collaborative, open-source vibe. The tech world has also turned its collective eye to this Massachusetts capital, as it seems to be leading the way in advanced manufacturing and robotics. Boston is also home to two major convention centers, so this town is constantly buzzing. Here in Boston, there’s stately red brick buildings, tons of green spaces, and more prestigious colleges and universities per square mile than anywhere else in the world.
Boston welcomes your organization for its next corporate get-together. And great news – there’s tons of gorgeous places in which to hold it. The Vendry has compiled a list of some of the hottest venues in Boston that do the best at giving your attendees a beautiful backdrop in one of America’s most beloved cities.
Neighborhood: Downtown
Capacity: 160
Convene at One Boston Place stands as a premier choice for corporate meetings in Boston's Financial District. This state-of-the-art venue offers multiple versatile meeting spaces, including The Forum, which accommodates up to 160 guests and features a minimalist design with three 120" projection screens. For more intimate gatherings, the North and South Boardrooms provide natural light and advanced audiovisual equipment, seating 8 and 12 guests respectively. The private outdoor terrace and the Terrace Lounge offer unique settings for networking and receptions. With built-in technology, an on-site culinary team preparing fresh food, and a dedicated staff, Convene ensures a seamless and sophisticated meeting experience.
Neighborhood: West End
Capacity: 14 seated
This is the new way to meet and collaborate. There’s six clever and creative meeting rooms at citizenM Boston North Station Hotel, designed for your team’s next big idea. Room capacities range from eight to 14 associates seated. Each space includes a creative and inspiring design, as well as Wi-Fi, large display, catering, drinks, and even a security lock. But the best part of booking a meeting room at citizenM Boston is the immediacy – their reservation portal shows the available rooms in real time, so all you have to do is search, click, and book. This savvy spot knows good ideas can’t wait.
Neighborhood: Back Bay
Capacity: 300 standing, 240 seated
Booking your corporate meeting at The Four Seasons One Dalton Street, Boston is an excellent choice – your event will receive all the amenities synonymous with this worldwide luxury brand. Of course The Four Seasons offers not one but two grand ballrooms, but the five function rooms are the spaces that should turn your head. The St. James and Dartmouth Rooms fit 65 and 75 respectively, and both have breathtaking terraces, a rarity in downtown Boston. Also available are the Fairfield, Exeter, and Gloucester Rooms, with each offering tremendous views and room for anywhere from 28 to 120 of your associates. Every event space offers the convenience of built-in audio/visual equipment, and marble buffets in which to spread out your curated catering choices.
Neighborhood: Back Bay
Capacity: 1100 standing, 800 seated
The Fairmont Copley Plaza is about as classic Boston as it gets. This landmark hotel opened in 1912, and is a fixture in town. With over 25,000 square feet of Renaissance-inspired meeting spaces, history has shown this hotel is the chosen spot for world leaders and dignitaries to meet and greet. Don’t let the more traditional vibe fool you – each meeting space here is equipped with a superior sound system and top-of-the-line audio/visual technology. Book The Copley Room for your high-powered meeting, as this space is richly appointed and has room for 100 standing, or 60 seated. The staff at the Fairmont Copley Plaza is about as experienced as you’ll find in Boston, so get ready for the white glove treatment.
Neighborhood: West End
Capacity: 300 standing, 300 seated
Host your sales kick-off or team off-site at The Liberty Boston, where your colleagues will feel the warmth of a true Boston experience. A part of Marriott’s Luxury Collection, The Liberty looms high on Beacon Hill and offers 14,000 square feet of indoor and outdoor event spaces. You’ll want to snap up the Chestnut Room immediately, as this lively, geometric-printed meeting space will fit 40 of your associates theater-style, and spark tons of inspiration. And there’s no way your business cohorts will leave The Liberty Boston hungry, as the event experts here invite you to design a custom catering menu that will be delivered directly to your conference room.
Neighborhood: Fenway
Capacity: 1000 standing, 300 seated
Hotel Commonwealth is bursting with an attentive staff and terrific amenities, all nestled within a remarkable neighborhood with great views. Your colleagues can get to Boston’s Back Bay, Financial District, Cambridge, or Longwood, all within minutes of Hotel Commonwealth’s front door. When it comes to booking your training session or annual meeting, take a look at the effortless Olmsted Room. This stunning space with its natural light features high-speed Wi-Fi, superior Bose speakers, videoconferencing capabilities, a large built-in projection screen, and not only a technology expert on-site, but support through EncoreGlobal. The Olmstead Room offers almost 600 square feet of space and room for 40 of your business associates. And that warm fireplace keeps things cozy during those Boston winters.
Neighborhood: Back Bay
Capacity: 400 standing, 350 seated
Contemporary design converges with culture at The Newbury Boston, a hotel that has over 16,000 square feet of event space in Boston’s Back Bay. Take in the splendor of the Ivy Room, a gorgeous meeting space that can accommodate 120 associates seated. This space’s neutral décor makes it easy to adapt to your meeting’s needs. Hook this up with the Ivy Salon, a pre-function space with green velvet finishings and a private entrance. The Newbury Boston’s planning team is prepared to partner with you on everything from audio/visual to production services, and from creative menu development to group activities.
Neighborhood: Back Bay
Capacity: 130 standing, 150 seated
First opened in 1898, the historic Lenox Hotel has undergone a recent renovation, which improved upon and modernized this distinct venue. With over 5,000 square feet of versatile function space, The Lenox Hotel will see to it that your corporate event or meeting goes off without a hitch. Their Boardroom feels like the place where all the important decisions are made. This richly wood-paneled room overlooks bustling Boylston Street and can accommodate eight business associates in oversized leather executive chairs. There’s a solid cherry conference table next to the fireplace, where you can almost feel the ideas being exchanged. The Lenox Hotel has five function rooms in total, and includes amenities like cutting edge audio/visual technology, a 24-hour business center, and Wi-Fi.
Neighborhood: Downtown
Capacity: 65 standing, 35 seated
The XV Beacon in Boston has Parlor Room suites that support great minds at work. Each Parlor Room features a grand conference table that seats up to 14. There’s a sitting area, private bathroom, Wi-Fi, gas fireplace, a 49” 4K Smart TV, and natural light. As one of Boston’s top boutique hotels sitting high atop Beacon Hill, the XV Beacon will offer your event unmatched personal service. The professionals here will make your planning stress-free by offering catering, custom-designed flowers, top-notch audio/visual equipment, and entertainment.
Neighborhood: North End
Capacity: 300 standing, 180 seated
Your business associates will be treated to sweeping harbor views and a real sense of occasion if you book your company retreat, product launch, training, or off-site at the Battery Wharf Hotel Boston Waterfront. The Old North Room is a true stunner. A conference room located just beyond the impressive domed skylight, the Old North Room has 480 square feet, room for 18, and is completely enclosed in glass. There’s a stylish board table surrounded by red ergonomically designed chairs, and all the audio/visual support your meeting will need.
Neighborhood: Downtown
Capacity: 300 standing, 234 seated
A truly classic American Hotel, The Langham Boston exudes sophistication. This iconic venue is prepared to host your corporate meeting or conference, prepped with state-of-the-art tech and custom catering. The Governor’s Boardroom is an elegant space with a sleek mahogany table and leather chairs, and can accommodate 12 decision makers. Historic photos of the Federal Reserve Bank and antique maps of Boston dot the walls, a nod to The Langham’s rich history. Join the Governor’s Boardroom with the 35-person Member’s Court, a room that can serve as a stylish breakout session space.
There’s lots of considerations before booking a venue in Boston for your corporate event, annual meeting, conference, or company off-site. Boston’s offerings are varied, so have your checklist of “must-haves” ready to go to help move your decision along. But before making your final sign-off, take into consideration the following about Boston:
Weather. Boston is known for gorgeous summers, and frosty winters. But even when Boston is at its snowiest, it’s still positively charming. And there’s lots of entertainment year ‘round in this historic city.
Neighborhood. The neighborhood of where you land in Boston can really make your associates’ experience a special one. Make sure to select a spot in Boston that will really match the vibe and vigor of your meeting.
Entertainment. In addition to your company’s event, your colleagues will need things to do. Fenway Park and The Freedom Trail can be just steps away if you select the right spot to hold your meeting.
Needs of your group. Make sure to book a venue that suits the tenor of your professional group. Some team members prefer a more laid back vibe, while others want to be in the middle of the action.
Budget, Gratuity, and Tax. Your budget will likely be laid out before you begin booking, but make sure to factor in extras like rentals, gratuity for the staff, and city of Boston taxes.
Find Your Next Boston Meeting Space on The Vendry
From Back Bay to Fenway, Boston is poised and ready to host your next big corporate meeting. Search by all your meeting parameters – neighborhood, capacity, venue type, etc. – and request proposals directly from your findings.
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